PAKISTAN ORDNANCE FACTORY SANJWAL CANTT ATTOCK Paper Ungummed (White) 0053-SJL-LP-52

To
M/s

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___________________

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Dear Sirs,
Reference:                                            TENDER ENQUIRY NO. 0053-SJL-LP-52 DATED: 20-07-2022                            DATED: 20-07-2022

GOVERNMENT OF PAKISTAN PAKISTAN ORDNANCE FACTORIES TENDER ENQUIRY
POF 1262-A (INDIGENOUS SUPPLIES)

You are requested to submit quotations for the item(s) noted in the Schedule to the Tender. Offer should be sent duly sealed in an envelope. Please note the following instructions for filling the tender:-
1.                 SUBMISSION OF TENDER
1.1               Tenders will be opened at 1200 hours on 11-08-2022 and must reach this office on or before 1130 Hours upto due date. The tender received late will not be entertained. You may                      witness the opening of the tender if you so desire. If a representative is deputed, he should bring a letter of authority from you.
1.2 Only one tender should be included in one envelope. The outside of the envelope should be inscribed with:-
Tender Enquiry No: 0053-SJL-LP-52 Tender to be opened on 11-08-2022 Address as follows:-

                                                               BID CENTRE ROOM #.1 ADJACENT TO RABTA HALL POF WAH CANTT.

1.3                If envelope does not indicate reference of T.E or received late the same may be returned un-opened.

2.   GENERAL INSTRUCTIONS REGARDING PREPARATION OF QUOTATIONS

2.1                For materials, the prices should be filled in column 5 and delivery date in column 6 of the schedule to this Tender Enquiry. The undertaking should be signed at the bottom of the                       Schedule which shall form the Quotation. You may use a separate sheet if necessary.
2.2               For Plant and Machinery, you are required to quote in two parts:-

Part I                          “Technical Offer”: It should exclusively give technical details and
literatures/brochures of the offered plant, machinery and equipment; validity date; delivery schedule; and signed undertaking given on the schedule to this Tender                                                  Enquiry. It must not indicate price, costs etc.
Part II                         “Commercial Offer” It should indicate the commercial terms e.g. price, terms of
payment, mode of payment, mode of supply.Each part should be placed in a separate sealed cover. The envelopes should be inscribed with: Part I “Technical Quotation                                         without price” and Part II “Commercial Quotation with Price.”

2.3        The quotation must remain valid for, at least 90 days from the date of opening of tenders.

2.4       The quotation should hold good for any reduced or enhanced quantities without notice.

2.5        In the event of non-acceptance of offer, intimation may be given to the Tenderers on their request.

2.6        Conditional offers or alternative offers are likely to be ignored.

2.7         Quotations should be based on:-

F.O.R.             station of Dispatch basis, i.e. delivered free on rail, inclusive of packing and forwarding charges. The stores will be booked under Military Credit Note, to be provided by the                                   purchaser. and/or

Free delivery at POF’s stores at POF SANJWAL CANTT.

In this case Octori duty will be payable by the supplier.

2.8           Taxes and Duties etc. where applicable, must be shown separately, quoting reference to Registration
No. in cases of Sales Tax and relevant authority in the case of others. Offer without these clarifications and inclusive of Taxes and Duties may be ignored.

2.9           Taxes and duties levied on or after Tender opening date or on or after the date offer was signed and
dispatched will be allowed to include in the offered rates.

2.10       “Suppliers will furnish a certificate, issued by Excise & Taxation Deptt, that he has cleared all
Professional Tax payable by him” offers received without this certificate will be rejected.

2.11         Suppliers are required to sign annexure —A attached to this contract document regarding Declaration
of Fees, Commissions and Brokerage etc., paid or intended to be paid by them of Goods, Serices and Works in case of contracts exceeding Pak. Rs.10.00 million (or its equivalent in                    foreign currency) in value.
Note:- Clause No.__________ are not applicable in this contract.
Please acknowledge receipt and return one copy of the Contract duly signed.
2.12        If the requisite information is not furnished on the T.E forms
or offer received is not conformity with the requirement of the

T.E such offer shall be ignored.

3.      INSPECTION

3.1           Supplies shall be subject to the inspection and acceptance by the competent inspection authority nominated by
the Purchaser, who will arrange it at his own cost. Inspection facilities such as tools, test equipment, instruments etc will, however, be provided by the Suppliers in accordance with                    the relevant specifications.
3.2          Where considered necessary by the Purchaser, stores may be obtained on Warranty/Guarantee, subject to
inspection on receipt. Rejected stores will be removed and replaced with the acceptable stores by the Supplier at his own expense, within a specified time.

4.     TENDER FEE

The tender must be accompanied by a non-refundable fee by means of a crossed postal order/pay order for Rs 500/- in favour of Managing Director POFs Sanjwal Cantt.

4.1   TENDER SAMPLE

Where required, offer must a company tender sample, strictly according to the description and specification given in Tender Enquiry. Offer not accompanied by tender sample will                     NOT be entertained excepting the established and reputable firms who have either previously satisfactorily supplied the same or similar stores or have submitted an acceptable                           sample thereof against previous T.E.

5.      BID MONEY

5.1          Bid Money at the rate of 2% (for registered firms) and 5% (for unregistered firms) of the quoted value should
accompany the tender in the shape of Deposit At Call Receipt/Pay Order/Banker’s cheque, from a scheduled Bank drawn in favour of General Manager PPC-POF SJL concerned                         purchase.

Tenders received without Bid Money will be rejected.

5.2         Bid Money of the unsuccessful tenderers will be returned as soon as the scrutiny of the tenders is completed.
Bid Money of the successful tenderers will be retained until the contract is finalized. Bid Money will be forfeited in case the quotation is withdrawn before the expiry of its validity                       date.
5.3         State owned organizations are not required to provide Bid Money.

6.      ACCEPTANCE OF OFFERS

6.1.1       The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.
The procuring agency shall upon request communicate to any supplier or contractor who submitted a bid or proposal, the grounds for its rejection of all bids or proposals, but is not                   required to justify those grounds.
6.1.2      procuring agency shall incur no liability, solely by virtue of its invoking sub-rule (1.1) towards suppliers or
contractors who have submitted bids or proposals.
6.1.3      Notice of the rejection of all bids or proposals shall be given promptly to all suppliers or contractors that
submitted bids or proposals

6.2        PERFORMANCE BOND

(a)                 The successful bidders shall provide Performance bond at the rate, prescribed by POF Board according to the value of contract which shall not exceed 10% of contract                                             value, in the form of a Deposit At Call Receipt from a scheduled Bank; or, an un-conditional Bank Guarantee valid for 12 months (03 months extendable to 12 months in                                         case of cloth items required by Clothing Fy.) after receipt of store in POFs on a prescribed format. The Performance Bond will be in favour of C.M.A. POF Wah Cantt. It                                           will be returned on satisfactory completion of the contract.
(b)                If the Supplier fails to furnish the Performance Bond within the specified time, such failure will constitute a breach of the contract and the Purchaser shall be entitled to                                           make other arrangements for purchase of the stores at the risk and expense of the Supplier.
6.3 Performance Bond from State owned organizations may be waived off at the discretion of the Purchaser.

6.4      FAILURE TO SUPPLY THE STORES

All deliveries must be completed by the specified date. If the failure to deliver the stores within the scheduled time should have arisen from “Force Majeure”, which the Purchaser                      may admit as reasonable ground for further time, he will allow such additional time as he may consider to have been required by the circumstances of the case. Otherwise, he will be                  entitled, at his discretion, to cancel the contract; and/or, claim liquidated damages upto 2% but not less than 1% of the contract price of the items and their quantities for each and                      every month or part of a month, beyond the specified delivery date, during which these may not be delivered, subject to a maximum of 10% of the total contract value of the particular                stores which remained unsupplied either in part or in full: or, to purchase, from elsewhere, the unsupplied stores at the risk and cost of the Supplier.

6.5      PAYMENT

a.         Payment will be made by the C.M.A(POF) through crossed cheque on receipt/acceptance of stores on our prescribed bill form supported by receipt voucher on part/full supply basis.
b.         Payment of duties /Taxes including professional tax(where applicable) must be supported by proof of having paid these to concerned Govt. Taxation Deptt:

7.        SECURITY OF INFORMATION

The tenderer and his employees must not communicate any information relating to the sale/purchase of stores under this enquiry to any person other than the manufacturer or to any press or agent not authorized in writing by POFs to receive it.
Please return the Schedule to the Tender duly signed by the specified date, alongwith the specifications drawings etc. if any, enclosed herewith – even if you are unable to quote.
WARNING. In case the firm abstain from making offers or fail to return/acknowledge the tender form by the specified date on three consecutive occasions, no further tender enquiry may be issued to them and their names would be liable to remove from the approved list.

                                                                                             Yours faithfully,
                                                                                           MANAGER-PURCHASE
                                                                                          for PAKISTAN ORDNANCE FACTORIES
                                                                                             Tele NO:                                                           Fax NO:
                                                                                        E-MAIL ADDRESS: mdsjl@pof.gov.pk.

PAKISTAN ORDNANCE FACTORIES

SCHEDULE TO TENDER NO. 0053-SJL-LP-52 DATED: 20-07-2022 TO BE OPENED ON 11-08-2022

(1)            FOR MATERIALS

(1)                                 (2)                                                (3)               (4)                               (5)                                         (6)

Item No.        Description with Specs. etc.                Unit             Qty                   Price per Unit FOR                 Delivery Date
or free delivery
In Figures ! In
1.            PAPER UNGUMMED (WHITE)         SHEET        2400
SIZE: 30″X20″X0.004″ THICK’ OR’

23″X26″X 0.004″ THICK AA-155 &

AA-156 SPEC.NO.: DEF-1300

(2)         Special Conditions.

a.            PPRA RULES 36 (B), SINGLE STAGE TWO ENVELOP PROCEDURE WILL BE FOLLOWED.AFTER TECHNICAL EVALUATION FINANICAL
PROPOSALS OF TECHNICALLY ACCEPTED BIDS WILL BE OPENED ONLY.

b.            TENDER FEE AND BID MONEY MUST BE ATTACHED WITH TECHNICAL OFFER AND COMMERCIAL OFFER RESPECTIVELY.TENDER RECEIVED
WITHOUT TENDER FEE OR BID MONEY WILL BE CONSIDERED AS REJECTED.
c.             ONLY SINGLE COMPETATIVE RATE MUST BE QUOTED AGAINST TENDER ITEMS.CONDITIONAL OFFER ARE LIKELY TO BE IGNORED.
d.            ALL SUPPLIERS MUST BE PROVIDED NEEDFUL SUPPORTING LITERATURE /CATALOGE/BROCHER ONLY WITH TECHNICAL OFFER.
e.            ALL THE SUPPLIERS ARE ADVISED TO CLEARLY MENTION THE POF REGISTRATION NUMBER IF REGISTER WITH POF .OTHERWISE IT WILL
a.            BE ASSUMED THAT SUPPLIER/FIRM IS NOT REGISTERED.
f.            RATES QUOTED SHOULD CLEARLY INDICATE INCLUSIVE OR EXCLUSIVE OF SALES TAX OTHERWISE IT WILL BE ASSUMED THAT RATES ARE
INCLUSIVE OF SALES TAX.
g.           AMOUNT OF PERFORMANCE BOND AND OUTSTANDING PAYMENT OF BILL AGAINST OTHER CONTRACTS SHALL NOT BE TREATED AS BID
MONEY ETC.
h.          ALL MANUFACTURERS OF TAXABLE GOODS AND IMPORTER ARE REQUIRED TO BE REGISTERED WITH THE SALES TAX DEPARTMENT AND
TO ISSUE TAX INVOICES IN RESPECT OF ALL THEIR SALES AND THE ENTIRE SUPPLIER ARE ADVISED TO PROVIDE THE SALES TAX INVOICES WHENEVER THEY BUY                 TAXABLE GOODS FROM ANY MANUFACTURER/ IMPORTER. THE PRODUCTION OF THESE INVOICES MAY ALSO BE ATTACHED WHEN SUPPLIES ARE MADE BY                               SUPPLIER/ CONTRACTORS. IF A SUPPLIER CLAIMS THAT HE IS NEITHER AN IMPORTER NOR A MANUFACTURER AND NOT AUTHORISED TO ISSUE TAX INVOICES,                     THEN HE WILL PROVIDE SALES TAX INVOICES ISSUED BY THE CONCERNED REGISTERED IMPORTER/MANUFACTURER FROM WHOM SUCH SUPPLIER HAD                                 PROCURED THE GOODS.

i.          STORE WILL BE INSPECTED BY QA/DTE WAH CANTT OR HIS AUTHORISED REP.

J.          EXTENSION IN DELIVERY PERIOD WILL NOT BE GRANTED. IF EVER IT BECOMES NECESSARY THEN:-
I)   GOVT IS NOT GOING TO PAY ANY TYPE OF TAXES/DUTIES WHICH WILL BE LEVIED DURING EXTENDED DELIVERY PERIOD.
ii)    GOVT WOULD ALSO NOT REIMBURSE ANY INCREASE IN THE DUTIES/TAXES IF SO ENHANCED DURING THE EXTENDED DELIVERY PERIOD.
k.         OFFER SHOULD BE VALID FOR 90 DAYS ONLY.

(4)     Undertaking
Should our offer be accepted, we hereby undertake to supply the stores/render the services contracted on the basis of General Conditions of Contract embodied in Form POF-1281,                    and  to deposit the performance bond within the prescribed time, failing which it will constitute a breach of contract, and POF will have the right to purchase the stores/services                         elsewhere at our risk and cost.
Place __________________                                                                                                                                              Signatures of the Tenderer  ____________________
Dated__________________                                                                                                                                              Name   _________________________________

Position  ________________________________

Address  ________________________________
Income Tax G.I.R.No.  _______________________

Bid Qualification Criteria – POF Sanjwal

1.        Bids must reach in time as per TE opening date & time.
2.       Bids money and Tender fee must be attached as mentioned in the TE.
3.       Correct nomenclature of the offered goods, quantity, unit rate, drawing & specifications must be clearly mentioned.
4.        Bid should be duly signed by the authorized person.
5.        Company profile indicating vision, mission, establishment, business details, after sale service, financial health must be attached.
6.        Detail of business with POF & POF registration certificate (copy) if registered & the Company / Firm is not in default against any contract with POF.
7.        Detail of supply of similar goods to other customers.
8.         Delivery period would be clearly mentioned.
9.         Performance Bond / CDR (Bank Guaranty) submission confirmation would be mandatory.
10.       Confirmation regarding settlement of inspection related issues with the respective inspection agency would have to be made.
11.        Export license related a matter is the sole responsibility of supplier & it would not be cause of delay in execution of the contract. Confirmation to this effect has to be                                                 made.
12.        Confirmation of acceptance of all terms & conditions mentioned in the TE.
13.        Proof of ATL, NTN, Professional Tax Certificate & Certificate of registration with FBR.

             Material

The following must be attached with the bid:-

1.         Chemical composition of the offered grade. (Aluminum, Steel , Plastic, Chemicals, Lubricants)
2.        Mechanical properties.
3.        Origin of supplies.
4.        Sizes & tolerances.
5.        Finished state of the material to be supplied.
6.        In case heat treatment is involved to achieve the mechanical properties, confirmation & detail of the process.
7.        In case length of the material has been mentioned in TE, tolerance on the provided length to be mentioned.
8.        Detail of qualification testing of the offered material
9.        Packing to prevent damage, rust & other atmospheric effects to be indicated.
10.      Confirmation regarding availability of test data during manufacturing process.